Admission Policy

ADMISSIONS POLICY SIXTH FORM: FOR INTERNAL STUDENTS – Gradua�ng from Year 11 Pre- registra�on: Current Year 11 students who wish to continue to Year 12 at Al Diyafah High School are given aSubject Options form in January to select their subjects for Year 12. Students are given a provisional confirmation based on their Mock exam performance, behavior, attendance commitment and participation in school activities and initiatives. All other studentswho do not have the required grades in the end of term and Mock Examination are put on a waiting list. Students who are given provisional confirmation must pay the re - registration fee and reserve a seat for the next academic year. Academic Requirements for Entry to A Level: • All students wishing to enroll in the A Level program must meet the following criteria: • For AS Level: Students must have achieved grades of A*-B in the IGCSE examinations for the subjects selected (with the exception of Edexcel Math, which requires a minimum grade of 8) as well as a minimum grade of C in all other subjects. • Students are required to have completed the extended IGCSE course in the subjects they wish to pursue at the AS Level. • Students must choose AS Level subjects from those they have previously studied in IGCSE, unless they are selecting a new subject available only at AS and A Level. • For A Level: Students need to achieve a C grade in the subjects they have taken at the AS Level. FOR EXTERNAL STUDENTS: The school will admit students from other schools to Year 12 and Year 13 (subject to conditions). Seats for external candidates are limited and subject to the entry criteria as outlined above. Registration for Sixth Form for external students opens in the month of January each year via www.diyafah.com. Theregistration form and the options form must be completed with all the information required and listedalong with all additional learning needs or other barriers to learning and any special talents and skillsof the student. A copy of their mock examination results, a copy of their predicted grades, letters of recommendation from teachers who have taught them, and their personal statement must beattached with the registration form. All academic requirements for internal students listed above must be met by external candidates. The Registrar with her team and the Head of Sixth Form will be responsible for arranging assessments/interviews. A fee of AED 500/- (including VAT) will be charged towards the administration of assessment/interview process. If the admission is not successful, the fee is refundable. Siblings of students already studying in the school will be given preference for admission to the school if they fulfil all requirements. The student will be interviewed by the Head of Sixth Form and the Head of Secondary. If found eligible, they will only be given provisional admission which will be subject to their obtaining the required grades in their IGCSE examinations. To reserve the seat an advance payment of 10% of the school feesalong with admission and registration will be required. All students both existing and new will be expected to read and sign a Sixth Form agreement

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form which outlines the commitment required to be successful in post-16 study. Document requirements: Documents of Student and Parent to be uploaded on the pre-admission portal are as listed below: • Passport copy of the Parents & student with valid residence visa page. • Copy of the Emirates ID both Parents and student – Front and back. • Copy of student's birth certificate • Passport size photographs of the student - with white background • Health report / Immunization record To be mailed to the Registrar • Copies of CAIE / Edexcel Examination Transcripts • Transfer Certificate from the previous school with the required attestation Cancella�on of admission: If the parent decides to cancel the admission, a refund/ deduction will be made as per KHDAguidelines. Acceptance & fee payment: Once the IGCSE results are released all students who were given provisional confirmation and have obtained the required grades are called for a confirmation interview with the Head of Sixth Form. Asa sign of acceptance, parents must complete all necessary procedures & make the required payments within 7 days of receiving the confirmation. Fees: The school’s Admission and Registra�on Policy will form part of the Parent Contract.

Term 1 ** (15/08/2024) Sept - Dec

Term 2 (05/12/2024) Jan - Mar

Term 3 (05/03/2025) Apr - Jun

YEAR

Annual Fee for AY 2024-25

FS 1

11,378.00

4,552.00

3,413.00

3,413.00

FS 2

11,378.00

4,552.00

3,413.00

3,413.00

YEAR 1

11,992.00

4,797.00

3,598.00

3,597.00

YEAR 2

11,992.00

4,797.00

3,598.00

3,597.00

YEAR 3

11,992.00

4,797.00

3,598.00

3,597.00

YEAR 4

12,348.00

4,940.00

3,704.00

3,704.00

YEAR 5

12,348.00

4,940.00

3,704.00

3,704.00

YEAR 6

12,348.00

4,940.00

3,704.00

3,704.00

YEAR 7

12,616.00

5,046.00

3,785.00

3,785.00

YEAR 8

14,357.00

5,743.00

4,307.00

4,307.00

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YEAR 9

15,854.00

6,342.00

4,756.00

4,756.00

YEAR 10

20,131.00

8,053.00

6,039.00

6,039.00

Term 1 ** (15/08/2024) Sept - Jan

Term 2 (05/12/2024) Feb - Jun

YEAR

Annual Fee for AY 2024-25

YEAR 11

20,131.00

10,066.00

10,065.00

YEAR 12

20,441.00

10,221.00

10,220.00

YEAR 13

24,185.00

12,093.00

12,092.00

Terms and Conditions ** Above fee excludes Books and online resources, progress test, PEP and Medical Fees (Incl. 5% VAT where applicable) which are part of the mandatory services of the school. Transport fee– as per route is optional and charges are additional as per route. Log on to Parent Portal to view the total fees payable as per year levels and all payments made. Additional fees during the academic year are payable for selected Field Trips, SEN Learning Support, English Learning Support, Annual Photography, Graduation Ceremony, Annual Concerts, activities andall mandatory and International Assessment& Examination as per year levels. Please note, ADHS is a fee-paying school, regulated by the Knowledge and Human Development Authority (KHDA). All information and communication rela�ng to school fees is approved by the KHDA, and the * above fees are subject to change as per KHDA approval. Please read carefully, all T& C listed below: Fee Payment Op�ons: WE REQUEST PARENTS TO USE THE PAYMENT OPTIONS GIVEN BELOW – PLEASE DO NOT VISIT THE SCHOOL ACCOUNTS UNLESS ABSOLUTELY NECESSARY but only a�er taking prior appointment. First Term Fees: Can be paid by any of the following methods of payment: • Debit/Credit Card: Through the Diyafah Parent Portal login: Click Here Please use your Parent Login (i.e. Pxxxxx) provided by school. • Bank to Bank Transfer: Account Name: AL DIYAFAH HIGH SCHOOL Account Number: 260179020001 Bank Name: Abu Dhabi Commercial Bank, Al Mina Road Branch, Dubai. IBAN: AE680030000260179020001 Swi� Code: ADCBAEAAXXX

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Please email a scanned copy of the remitance advise to ebilling@diyafahschool.com to enable us to trace your payment and update our records.

2nd & 3rd Instalments can be paid by the same payment method men�oned for First Term Fee i.e. Bank Transfer or through Parent Portal. Refund Policy: In case of any withdrawal of admission, refunds are calculated based on KHDA guidelines. Books: Notebooks and Online Resources will be invoiced in the First Instalment along with the school Fee; for students from year 5 and above the books will be distributed in their respec�ve classes on the first day of school with all necessary Health & Safety precau�ons. For Years 1 to 4 books will be distributed on specific dates and for FS it will be given to the parents on the Orienta�on Day. Curriculum Textbooks need to be selected on the parent portal and the same will be invoiced asper the selec�on. Uniform: Uniforms must be bought only from our authorized dealer “Sumeru Industries” and are available for purchase. There are two options available to buy uniforms for your convenience: Op�on 1 The Uniform shop – This is located on the first floor, shop no:39 of Madina Mall and is open from 10am to 7pm Monday to Saturday. For any assistance you can reach them on 0581175723. Trials are discouraged and only to be done if necessary and as per the law a customer can try only a maximum of 5 items during a visit. Op�on 2 You can also place your order online. Please follow the steps below for on-line purchase:Visit the link: www.shopatsumeru.com and Click on Register. • Enter “Al Diyafah High School” at select your school line. • Select “ALL” to see all uniforms and then select the category required. • Add to cart required items. • Go to payment and check- out. (All relevant information, including the invoice will be emailed by the company and they will requirecourier details for delivery). Transport: We have outsourced the school transport to an external provider. You can register your child/children for transport requirements. The transport fee details, and transport request

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form are available on the school web site for your ready reference. (Subject to change as per Regulator guidelines) https://www.diyafah.com/admissions/transport%20fee

New Admission: • Admission and registration Fee of AED 1,000/- is payable upon confirmation of an admission. This is a one-time fee and is not adjustable or refundable in case enrolment is withdrawn. • A registration fee of 10% is payable along with the admission and registration fee mentioned above. This fee is adjusted against the First Term Fees but not refundable in case the enrolment is withdrawn. Re- Registra�on (Exis�ng Students): • Every year a re-registration fee of approximately 5% of the school fee is charged in the month of March from students who want to continue into the next Academic Year. Re Registration is compulsory to guarantee a place. • The re-registration Fee paid is adjustable against the First Term Fees but is not refundable in case the enrolment is withdrawn. The last date for payment of the Re Registration Fees will be communicated to all parents. Personal Enrichment Programme: (PEP) • The Personal Enrichment Programme is our Co-Curricular Activities provision which is offered to students and is chargeable based on the selection of the activity for the Academic Year. Parents are provided with information about online Co- Curricular Activities once the school re opens in September. Non-Payment of Fees: When fees are not paid in any mode of learning, the school reserves the right to: • Suspend students from learning for a maximum of 3 days per semester, excluding exam days. • Not re-enroll students for the following academic year. This will be documented by the school through the issuance of dated warning letters. • Withhold students’ progress reports and refer the issue to the KHDA. • Not issue the Transfer Certificate. Read and understood: Vice Principal: Reviewed and updated: November 2024

Head of Primary:

Principal Signature:

Head of Secondary:

Date of next review: November 2025

Head of Sixth Form:

Registrar:

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ATTENDANCE AND PUNCTUALITY POLICY PURPOSE:

Atendance of students at all ages is incredibly important and is directly correlated to student success. It is very important because students have made a commitment to work towards achieving academic success by enrolling in their programme of studies. To achieve success in their studies it is important that they par�cipate in, and engage fully with, all their sch eduled ac�vi�es. RATIONALE Improving and maintaining school atendance requires a commited partnership between parents, teachers and support staff, working construc�vely and suppor�vely with the students. The school adopts appropriate systems, to monitor atendance and to employ strategies that encourage good atendance. These systems are in accordance with school vision and mission. • 90% atendance = ½ day missed every week • 1 school year at 90% atendance = 4 whole weeks of lessons missed. • 90% atendance over 5 years of secondary school = ½ a school year missed. • It is suggested that 17 missed school days a year = a one GCSE grade drop in achievement. • It is suggested that if a school can improve their atendance by 1%, they will see a 5 6% Improvement in the whole school atainment. . RESPONSIBILITIES: (Punctuality) OF THE PARENTS: To ensure that their children arrive at school punctually (7:10 a.m) every school day. Parents must collect their children from school promptly at 2:30 p.m every day. OF THE SCHOOL: The School takes ac�ve steps to ensure the punctuality of students Lateness is monitored and inves�gated. Students are expected to be punctual and arrive on �me not later than 7.10 am. Late comers (a�er 7:20am) must collect their late token from the recep�on, and hand it to their Head of Sec�on before entering class. Habitual latecomers are liable to face disciplinary ac�on. LEAVE  No leave of absence, except for illness and in emergencies, will be granted without prior approval. Such leave must be applied for in wri�ng and in advance.  A pupil, who has been absent and has returned without a leave note, must seek permission from the Head of Key Stage/ Head of Department to enter the class.  Any work missed by a student during his/her absence, must be made up by his/her own initiative.

 All non-approved student absenc e must be explained by a writen note/email from the parent

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as prac�cably possible ie., the next school day

 A student suffering from a contagious illness must not be sent to school until a medical report deeming him/her fit is obtained and submited to the sch ool, and is confirmed by the School Doctor  All students should be present on the re-opening day of school. Any student who is away from school for more than 10 days without any information will automatically lose his/her seat at school. Parents must inform the school of all long periods of absence. AUTHORISED ABSENCE Only the school can authorize an absence. The fact that a parent has provided an explana�on in rela�on to an absence does not oblige the school to authorize the absence. A request for authorized absence must be supported by relevant documents such as at ested medical cer�ficates, copies of death cer�ficates (in the case of death of a close family member) etc. The Principal reserves the right to decide whether the absence is to be treated as an authorized absence. In the case of authorized absence, the student will either be given a retest for any assessment conducted during the absence or may be given an average grade based on his/her performance in the remaining assessments conducted during the term. In the case of unauthorized absence, the student will be marked ungraded for any assessments conducted during the days of absence. The following are the only reasons for absence to be treated as authorized absence: • Illness (supported by a medical certificate) • Terminal illness or death of a close relative. • Going for Hajj or Umrah. • Participating in National/International level Sports/Cultural Competitions. • Change of visa ATTENDANCE AND PUNTUALITY BY KHDA Students’ absenteeism and tardiness affect the school’s ability to provide effec�ve educa�onal services, the achievements of consistently absent or late students and disrupt the learning experiences of other students in the school. The responsibili�es of the school include:  Sharing and implementing a school policy on attendance and punctuality which stresses that attendance for all students is mandatory on all the days the school is declared open.  Clarifying to parents and students the definition of a school day, the start of registration process in the morning, the school’s expectations in relation to punctuality all through the school day, the definition of absenteeism and a list of what is considered authorised and unauthorised absenteeism. The responsibili�es of the parents include:  Reading, ratifying and implementing the school’s policy on attendance and punctuality.

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 Promoting their child’s attendance and punctuality and abiding by the timings set by the school for the start and the end of the school day.  Understanding and upholding the school’s policy which states that continued tardiness and absenteeism will result in disciplinary measures and will affect the students’ chances of enrolment for the upcoming academic year. In case of repeated tardiness and absenteeism the following applies: Offence Frequency Implica�ons

The first five(5) incidents of tardiness in a short period of time such as a month 0r an academic term Up to an additional three(3) instances of tardiness in a short period of time, such as a month

Written warning to student and parents. Tardiness will be noted in the students’ progress report. Parents and student to be called to a meeting with the principal. Parents and student to sign a written pledge not to repeat the offence. Tardiness to be noted in students’ progress report. At the discretion of the school, decision might include one or more of the following: • Community hours at the school or beyond. • Detention during school break or after school hours. • Temporary suspension for up to three days where the student will receive a “zero” on any test administered during suspension days. • A written notice announcing refusal to re-enrol the student in the school for the following academic year. Written warning to student and parents. Absent days will be noted in the students’ progress report. Parents and student to be called to a meeting with the principal. Parents and student to sign a written pledge not to repeat the offence. Absent days to be noted in students’ progress report. At the discretion of the school, decision might include: • Community hours at the school or beyond. • Detention. • Temporary suspension for up to three days where the student will receive a “zero” on any test administered during suspension days.

Tardiness – this refers to being late in coming to school at the start of the school day and to instances of being late to lessons within the school day

Any additional incidents to the above

The of absenteeism in a short period of time such as a month or an academic term Up to an additional three(3) instances of absenteeism in a short period of time four(4) incidents

Absenteeism – this refers to frequent or habitual absence from school or from lessons without a valid medical or family related excuse.

Any additional incidents to the above

• A written notice announcing refusal to re-enroll the student in the school for the following academic year. These decisions are endorsed by KHDA and consequences resul�ng from con�nued tardiness and absenteeism will be upheld by the Authority.

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Read and understood: Vice Principal:

Reviewed and updated: October 2024

Head of Primary:

Principal Signature:

Head of Secondary:

Date of next review: November 2025

Head of Sixth Form: Registrar:

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